Now when you hover on your email, you should see the commands you have picked or no command when you’ve selected “Nothing”. Retention policies typically cover a range of time. Press the Back button or Options header at the top of the Navigation Pane to return to your Mailbox.Once you selected the 4 commands you want to show up or not show up, press the Save button at the top.You can set them to any of the following You’ll now see a preview of your current Quick Actions with below that, 4 dropdown lists with commands to choose from.In the Options’ Navigation Pane on the left choose:.Text link at the bottom: View all Outlook settings-> Mail-> Customize actions Click on the Gear icon in the top right corner (left from your own profile image).To disable or alter the action for any of the Quick Actions, you can do so in the Layout section of the Options page In Outlook 2016: Click File > Info > Cleanup Tools > Archive. When hovering on a message in Outlook on the Web, the Quick Actions will become available above the time/date of a message. This also works on Outlook 2016, I was looking for a way to manually trigger Autoarchive according to each folder settings. I have tried closing the archive and it did close and disappear only to re-appear the next ti.
#Outlook 2016 archive vs delete plus#
You can indeed disable them if you don’t want to use them or customize them so they perform another action (although your choice is very limited). I want to remove / delete an Archive folder in MS Outlook Version: MS Office Professional Plus 2016. The Quick Actions icons that appear when hovering on an email in Outlook on the Web (OWA) can help you to triage your emails more quickly but can also work against you when you hit the wrong command. Also, as Outlook on the Desktop doesn’t support the Pin feature, I don’t use that either.Ĭan I somehow disable some of these Quick Action icons and assign other commands to them like Archive or Move? I sometimes have a bit of a “trigger finger” and worry that I might hit the Delete icon by mistake. Can someone explain the difference between the Export and Archive functions in Outlook I would like to save selected folders of emails to a file that is external to the primary PST file. To archive a message, select the message and then click on Move to in the Quick Steps box.When I use Outlook on the Web (OWA), and then hover with my mouse over a message, the following Quick Action icons become visible Although some providers archive emails automatically instead of deleting them forever, the emails are eventually purged from the server. Name the Quick Step " Move to ", and under Choose an Action select Move to folder.Ĭhoose the folder named from the list of your folders.Ĭlick on the Finish button at the bottom of the window. On the Home tab, click on Create New in the Quick Steps box on the ribbon. If you use Outlook with Google Mail, you can create a "Quick Steps" button on your ribbon to make archiving easy in Outlook too. If you use Thunderbird, and configure it as described in our procedure, the Archive button will keep the message in the All Mail label/folder. It appears above the selected or opened message(s):
If you use the Google Mail or the mobile GMail app, archiving is easy because these clients have a built-in Archive button. Note: this archiving is different from the "auto-archiving" of older messages performed by the Outlook client. The message is still in the "All Mail" label/folder and retains any other labels it may have as well.
This is like moving messages into a filing cabinet for safekeeping, rather than putting them in the trash can. Google archiving removes messages from your Inbox, but keeps them in your account so that you can always find them later. menu but that is no match to the simplistic option available in Gmail. You can obviously move email messages to the Archive folder through the Message > Move > Choose Folder.
#Outlook 2016 archive vs delete for mac#
With Connect Google Workspace, you can "archive" a message when you're done with it rather than deleting it. Microsoft has just launched a new version of Outlook with Office 2016 for Mac but there’s no built-in option to help you easily archive messages similar to what you have in Gmail.